Terms & Conditions

1. What we do

Stateline Permits is a permit service. We prepare, file, and obtain oversize and overweight (OS/OW) and related travel permits from state departments of transportation and other government authorities on behalf of motor carriers and their agents. We are an independent service provider — we are not a government agency, and we do not issue permits ourselves.

2. Authority to act on your behalf

To file permits we act as your agent, typically under a Power of Attorney or similar authorization tied to your USDOT number. By engaging us, you represent that you are the carrier, or are authorized to act for the carrier, and that the authority, registration, and insurance information you provide is accurate and current. You authorize us to submit applications and pay state fees on your behalf as instructed.

3. Information you provide

Accurate load information is essential. You are responsible for the correctness of all details you give us — including origin and destination, dimensions (length, width, height), weight, axle count and spacing, commodity, and travel dates. Permits issued on the basis of inaccurate information may be invalid, and you remain responsible for any resulting fines, penalties, or re-permitting costs.

4. Fees and payment

Our charges are made up of two separate things: state and agency permit fees, which are set by the issuing authority and passed through to you at cost, and our service fee for the work we do. State and agency fees are settled up front and are not floated by us. Our service fee is billed as permits are issued. Quoted amounts are estimates until a permit is issued; final state fees are determined by the issuing authority and may differ.

5. Permits are issued by government authorities

Approval, pricing, routing, timing, and conditions of any permit are determined solely by the issuing state or agency — not by us. We cannot guarantee that a permit will be approved, that it will be issued within a particular timeframe, or that a specific route will be authorized. Authorities may require bonds, escorts, police escorts, travel-time restrictions, surveys, or engineering reviews, and may suspend or revoke permits. Government portals and systems may be unavailable or delayed for reasons outside our control.

6. Your responsibilities as the carrier

Once a permit is issued you are responsible for operating in full compliance with its terms, including dimensions, routing, escort and signage requirements, travel windows, and all applicable laws. You are responsible for verifying that the permit matches your load before moving it. We are not responsible for citations, fines, detention, impoundment, or other costs that arise from your operation of the move.

7. Cancellations and refunds

State and agency fees are generally non-refundable once an application is filed or a permit is issued, because those amounts are paid to the authority. If you cancel a request before we file it, we will refund any amount not yet committed to the authority. Service-fee refunds, if any, are handled case by case based on the work already performed.

8. Disclaimer of warranties

Our services and this website are provided on an “as is” and “as available” basis. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the site will be uninterrupted or error-free, or that any permit will be obtained.

9. Limitation of liability

To the fullest extent permitted by law, Stateline Permits will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost revenue, fines, penalties, detention, or downtime, arising out of or relating to our services — even if we were advised of the possibility. Our total aggregate liability for any claim relating to a permit will not exceed the service fee you paid us for that permit.

10. Indemnification

You agree to indemnify and hold harmless Stateline Permits and its members and personnel from any claims, losses, fines, or expenses (including reasonable legal fees) arising out of the information you provide, your operation of a permitted move, or your breach of these Terms.

11. Third-party services

We rely on third-party systems to operate — including government permitting portals and the form and hosting providers described in our Privacy Policy. We are not responsible for the availability or conduct of those third parties.

12. Intellectual property

The content, branding, and design of this website are owned by Stateline Permits and may not be copied or reused without permission.

13. Governing law

These Terms are governed by the laws of the State of Wyoming, without regard to its conflict-of-laws rules. Any dispute will be brought in the state or federal courts located in Wyoming, and you consent to that jurisdiction.

14. Changes to these Terms

We may update these Terms from time to time. Changes take effect when posted on this page, and the “last updated” date above will reflect the revision. Continued use of our services after a change means you accept the updated Terms.

15. Contact

Questions about these Terms? Email us at [email protected].